From sign-up to first invoice
Run several companies under one login
Team, Growth and practice plans let you run multiple companies from one account: up to 5 on Team, 10 on Growth, and 25 to 100 clients on practice plans. Each company keeps its own contacts, invoices, bank feeds, VAT, payroll and reports, fully separated.
Contacts, statements and balances
Keep customers and suppliers with full contact details, payment terms and running balances. Each contact page shows every invoice, bill, credit note and payment, plus an outstanding balance.
Quotes, invoices and credit notes. Unlimited.
Create quotes and convert them to invoices in one click. Invoices support your logo, part payments, multiple VAT rates, discounts and item lines pulled from inventory. There is no invoice cap on any plan.
Get paid by card, straight from the invoice
Turn on Pay Now and every emailed invoice carries a secure card-payment link powered by Stripe. Your customer clicks, pays, and the payment is recorded against the invoice automatically.
Purchase orders and supplier bills
Raise purchase orders, send them to suppliers, and convert them to purchase invoices when the goods arrive. Supplier bills track due dates and feed your cash-flow view.
Photograph a receipt, get a draft bill
Upload a photo or PDF of a supplier invoice or receipt. Quarvex reads the supplier, date, amounts and VAT, and drafts the purchase invoice for you to review and post. New suppliers are created automatically.
Live bank feeds with smart matching
Connect your business bank account through our regulated open-banking provider and transactions flow in automatically. Quarvex suggests matches against your invoices and bills, and only auto-matches when the amount agrees exactly. Everything else waits for your confirmation.
Expenses and mileage, no per-user fee
Record out-of-pocket expenses and business mileage for anyone on the account. Mileage uses HMRC approved rates. Attach receipts, categorise, and reclaim VAT where applicable. Every user on your plan can submit expenses at no extra cost.
Stock and assets, tracked
Keep an item catalogue with prices and stock levels that update as you invoice and purchase. Register fixed assets with purchase details and track depreciation for your accounts.
File VAT to HMRC from inside Quarvex
Quarvex is MTD-compatible software. Your VAT return builds itself from your invoices, bills and bank transactions. Review the nine boxes, then submit digitally under Making Tax Digital.
Payroll for unlimited staff, included
Run weekly or monthly payroll with PAYE, National Insurance and pension deductions calculated for you. Quarvex files RTI submissions (FPS and EPS) to HMRC and produces payslips. There is no per-employee charge, ever.
Construction Industry Scheme, built in
For contractors: add subcontractors, verify their details, and Quarvex calculates CIS deductions on their invoices automatically. Monthly CIS returns file to HMRC, and deduction statements go to your subcontractors by email.
Self Assessment for sole traders & landlords
The Self Assessment plan tracks your income and expenses, imports your bank transactions, and keeps a live estimate of the tax you owe so January never surprises you. Built for Making Tax Digital for Income Tax. Also included on every business plan.
Invite your team, control what they see
Invite team members with roles that control access: an admin sees everything, a bookkeeper can post but not change settings, and staff can be limited to expenses only. Approval workflows let managers review before anything is posted. Practice plans add a client portal so your clients can approve documents without touching the books.
Know where you stand
Profit and loss, balance sheet, aged debtors and creditors, VAT reports, payroll summaries and a full audit trail of the ledger. Every report can be filtered by period and exported.
Change plan, change billing, cancel anytime
Your subscription is managed under Settings → Billing. Switch between monthly and annual (annual gives you 2 months free), upgrade or downgrade plans, update your card, download VAT invoices for your subscription, or cancel. Prices exclude VAT. Cancelling stops future charges; your data stays available to export.
A human answers
Email support@quarvex.com with your question and, if helpful, a screenshot. Growth and practice plans get priority support. We read everything, including complaints about our jokes.